- BACKUP LIVESCRIBE DESKTOP DATA ARCHIVE
- BACKUP LIVESCRIBE DESKTOP DATA UPGRADE
- BACKUP LIVESCRIBE DESKTOP DATA SOFTWARE
Both Evernote and AllMyNotes fulfil these criteria, but Evernote is in the Cloud, costs quite serious money, and is not under your complete control. What I needed from a database was that it would be freeform, would handle all sorts of data (scans, typed notes, tables, photographs, graphics, attachments, etc.), would have a reminder/alarm facility, and would be able to find things fast with just a few words. So I changed to AllMyNotes and I’m very happy with it.
BACKUP LIVESCRIBE DESKTOP DATA UPGRADE
It deleted some data each time due to a bad upgrade (over which you have no control as your data and most of the program is in the Cloud), and this is the worst thing a database can do, obviously. Evernote is very good indeed and that was my first choice – but it let me down. It must be freeform, searching the whole database on anything a human remembers as significant, not just on defined keywords. These days computers have enough memory and storage space and scanners (I use a Fujitsu ScanSnap) are so fast even when using OCR that I think that the slightly slower scanning speed detriment is worthwhile, given that it’s then possible to find anything at all by just searching on a word or phrase.Īt the heart of a paperless office or home has to be a database – and one that works with humans and not makes a human contort everything to fit into the way it works.
BACKUP LIVESCRIBE DESKTOP DATA SOFTWARE
Outgoing documents are all digitally created and so are kept digitally (some very few are printed out if, again, there is a legal or statutory reason for this) and/or are forwarded or copied to other people in that form.ĭocuments are highlighted for keywords before scanning but, in most cases, I allow the scanner software to OCR the entire document. Only documents which have a very definite reason for being kept in physical form make their way into the filing cabinet.
Incoming documents: initial decision made as to whether it’s worth anything (reading, keeping, etc.) then date stamped then either dealt with immediately (all basic mail, for example, is skimmed, date stamped if worth keeping or shredded if not), then either scanned or (usually if it’s quite large, as with a legal document, and I’m short of time) put in a scanning folder for attention later (you can scan while you’re on the phone!). This is because they’ve created a system which is just too rigid, too difficult and time-consuming to maintain. I’ve seen people tidy up (their desk, their office, their cupboards, their homes, their garages) and everything looks amazing and they’re so proud – then six months later it’s all back to Square One. I drew up a main plan, but was careful not to make it too rigid.
BACKUP LIVESCRIBE DESKTOP DATA ARCHIVE
However the biggest thing was decision-making – it was exhausting! Every single piece of paper had to be examined and a decision made: discard, archive physically, scan and archive, keep extant physically, keep extant in scanned form, OCR or not? The size of the project was daunting, but once I committed to it and made the time it became exhilarating. So I cleared two weeks of work (I am self-employed) and got to grips with the task big time. Going paperless was the obvious answer – and as I was going to sort everything out anyway (plus I could barely move in the office), I had the spur I needed to go paperless.
With the accumulated paperwork of a lot of years and quite a few businesses, I needed to do a major sort out and rethink. She can be found on Twitter at problems were you trying to solve by going paperless?Īfter moving from a large Victorian farmhouse with a huge attic to a small (but beautiful) cottage with a lot of land but very little space inside, I had a paper problem. Today’s featured DocumentSnap reader is Maryon Jeane from Shropshire. Some stories are from readers that have successfully gone paperless, some are still going through it. This post is part of the paperless stories feature at DocumentSnap.
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